Employee termination letter
By Justin Winter · Updated August 22, 2026
You can send an employee termination letter online in a couple of minutes: we typeset your letter, print it, and mail it USPS Certified with electronic Return Receipt (proof the employee received it) for $14.99 all-in — useful documentation if the termination is ever disputed.
How it works
- Open the template and fill in the bracketed fields with your specific details.
- Confirm the recipient's address.
- Pay $14.99 — we print the next business day and email you the tracking number.
- Your document file is permanently deleted 30 days after delivery.
This is a template, not legal advice — requirements and available remedies vary by state and by your specific situation, so confirm the details that matter for your case before sending.
Common questions
Should a termination letter be sent by certified mail?
Many employers do, especially when the employee is no longer coming into the workplace. Certified Mail with electronic Return Receipt gives you a dated, trackable record that the employee received formal written notice, which can matter later if the termination is questioned.
What should a termination letter include?
The effective date, a brief factual reason (or a note that none is required in your state), how and when final pay will be delivered, what happens to benefits, and instructions for returning any company property. Our template pre-fills all of that for you to edit.
Do I need to state a reason for termination?
It depends on your state, your company's policies, and any employment agreement or CBA in place. This is a template, not legal advice — check with counsel or HR guidance if you're unsure what your situation requires.
Is this legal advice?
No — this is a tool and a letter template, not legal advice. Termination requirements (final pay deadlines, notice rules, WARN Act obligations for larger layoffs, etc.) vary by state and situation, so consider having counsel or HR review before sending in higher-risk cases.