Resignation letter
By Justin Winter · Updated August 20, 2026
You can send a formal resignation letter by mail in about two minutes for $1.99 all-in: we typeset your letter and hand it to USPS First-Class, so HR has a dated, physical copy on file — Certified with electronic Return Receipt ($14.99) is available if you want proof it was received.
Most resignations happen over email or in a conversation, and that is fine for most jobs. A mailed letter is the move when you want a dated, physical original in your personnel file — because your notice period affects a bonus, vesting, or accrued PTO, or because the relationship is contentious enough that you want the record.
What to put in it
- Your job title and your last working day, stated plainly.
- The length of notice you are giving — match it to your contract or company policy.
- Keep it short. Save the reasons for the exit conversation, not the letter.
How it works
- Open the template, fill in your title, manager, and last day.
- Pay $1.99 (First-Class) — the letter prints and mails the next business day.
- Want proof HR received it? Switch to Certified + Return Receipt for $14.99.
This template is a tool, not legal advice — check your contract for any specific notice requirements.
Common questions
Do I need to mail a resignation letter, or is email enough?
Most companies accept email, but a mailed physical copy gives HR a dated original for the personnel file and removes any ambiguity about when notice was given — useful if your notice period affects final pay, benefits, or a bonus.
Should I send it Certified?
For a routine, amicable resignation, First-Class ($1.99) is enough. If the relationship is contentious, or a contract or notice period has real financial consequences, Certified with electronic Return Receipt ($14.99) documents exactly when your employer received it.
What should the letter include?
Your title, your last working day, and the length of notice you are giving. Keep it short and professional — save the details of why you are leaving for the conversation, not the letter.