Roommate removal / addition notice

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Most leases name every occupant, which means adding a new roommate or having one move out is not just a household matter — it is a change to who the landlord believes lives there. Even a friendly, low-drama swap can create a problem later if there is no written record that the landlord was told and when.

Why this needs to go to the landlord, not just get mentioned

Many leases require written consent before adding an occupant, and most require landlords to be notified when someone named on the lease moves out. Skipping that step can put you in technical breach of the lease even if the landlord would have said yes — and if a dispute ever comes up over who is responsible for rent or damage, the landlord's position is stronger if they can say they were never told. A dated letter closes that gap: it shows exactly when you disclosed the change and gives the landlord the chance to respond, request a lease amendment, or run a background/credit check on a new occupant if your lease calls for one.

What to include

Name the person being added or removed, the effective date of the change, and the rental address. If a new roommate needs to go through screening or sign onto the lease, say so and offer to provide their information — landlords are more likely to respond quickly to a notice that anticipates their next question rather than one that just states a fact and stops.

How it works

• Open the template, fill in the occupancy change and effective date.
• Pay $12.99 (Certified Mail, all-in) — mailed the next business day.
• Keep the tracking number and mailing receipt as your dated record of notice.

Whether written consent is required, how much notice you owe, and what happens if a landlord objects all depend on your lease and your state's landlord-tenant law. This template is a tool for sending a clear, dated notice — it is not legal advice, so check your lease terms and local rules before relying on it.